Part-Time Executive Assistant (25 hour/week)


Filament Games
February 13, 2018
Job Type
How to Apply
Please apply using the link provided below


Part-Time Executive Assistant – 25 hour/week

Filament Games is seeking a talented, can do Executive Assistant to work their magic in supporting three partners and our Accounting Director with their day-to-day operational and administrative duties. If you prefer a Monday – Friday schedule of 9:00-2:00 (or similar schedule – we are flexible) please read on!

Your contributions will include:

  • Scheduling meetings and/or conferences by interacting with the Filament team to coordinate calendars, meeting materials, and meals – anticipating needs will prove to be handy!
  • Coordinating travel and accommodations
  • Reading and responding to emails and requests on behalf of the leadership team and flagging action items
  • Organizing office maintenance services and stocking our office with goodies
  • Assisting with contract tracking, agenda creation, and accounting needs
  • Leading our offer letter generation and onboarding activities
  • Managing electronic correspondence and filing systems – strong computer skills are needed!
  • Greeting guests and customers when they connect via phone or visit - minimal

To be successful in this role, you will need:

  • Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail is required
  • Excellent interpersonal, verbal and written communication skills, including strong listening skills is required
  • Highly versatile and resourceful team player is required
  • Proven ability to handle confidential information, be adaptable to various competing demands, and demonstrate the highest level of customer service is required
  • Ability to multi-task, quickly change direction and independently prioritize work - managing calendars, reviewing email, arranging travel and managing expenses
  • Advanced skills in Microsoft Office Suite (Word, Excel, Visio, Power Point, Outlook)
  • Skills in BambooHR, JIRA, and Google Docs is preferred
  • Previous experience as an Senior or Executive Administrative Assistant is preferred

Personal Characteristics:

  • Positive and approachable personality
  • Tact, diplomacy, and sensitivity to respect confidential information
  • Comfortable with change
  • Adept at managing multiple priorities
  • Self-motivated
  • Comfortable in a fast-paced, collaborative, entrepreneurial environment

About Filament Games

Filament Games is a game production studio that creates digital learning games and interactives. Our mission is to deliver best-in-class teaching solutions that foster 21st-century skills through experiential learning. We believe that games are a powerful way to engage and inspire learners, and we approach game design by translating learning objectives directly into meaningful gameplay mechanics and playful curriculum materials.

Benefits: Filament Games is an awesome place to work. Why?

Our team is a creative, interdisciplinary group of people who are making a difference. Through innovative educational games we’re working to modernize education and revolutionize learning!

We believe that the best work – and the best life – comes from a healthy balance between work and play, discipline, and fun. Our office culture reflects this. For example, we have flexible work hours, causal dress everyday, grill outs, sketch comedy classes, Show-n-Tells, and the occasional paintball battle.

Our stylish office is located on the top floor of 316 West Washington, and offers stunning views of the heart of downtown Madison, a lively city with a world-class university, burgeoning tech industry and beautiful state capitol. Downtown Madison is a vibrant, active urban center with fun weekly events like Concert on the Square and the Farmer’s Market, and offers access to a variety of eclectic restaurants, music venues, and the best of Madison’s nightlife.

Filament offers a competitive benefits package, including health/dental/vision care, short & long term disability, a Flexible Spending Account, 401k retirement plan, subsidized bus fare, discounted gym membership, profit sharing, generous paid time off and extended holidays including a paid Christmas break!

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